How to Process an Invoice from Corridor Client Using PMS YardieBreeze

Introduction

This guide will walk you through the process of handling an invoice from the Corridor client using the Property Management Software (PMS) YardieBreeze. By following these steps, you will be able to effectively manage and process invoices, ensuring accurate record-keeping and financial management.

Step-by-Step Instructions

Receiving and Reviewing Invoices

To start, invoices are typically sent via email by the client. Open the email and check the attached document to determine how many invoices are included. For this example, we have one invoice comprising two pages.

Opening the email and reviewing the attached invoice

Creating and Updating Tickets

Create a ticket in the system if it hasn't been done already. Change the ticket status from "To Do" to "In Progress" to begin processing.

Downloading and Organizing the Invoice

Download the invoice and save it in the client's designated folder. This example uses a daily folder structure for organizing processed invoices.

Verifying Property Information

Access the Property List document to verify which property the invoice pertains to and through which PMS the accounts should be registered. For this case, the property is Oakland Heights, and the invoice should be processed via YardieBreeze.

Accessing the Dashboard and Vendors

Navigate to the YardieBreeze Dashboard and go to the Vendors section. Identify the vendor, in this case, HD Supply, and ensure the invoice hasn't been previously recorded by checking the Ledger.

Adding a New Invoice

In the Accounts Payable section, click on "Add New" to upload the invoice PDF. Enter the necessary details such as Invoice Number, Total Amount, Invoice Date, Due Date, and Post Month.

Allocating Costs and Descriptions

Allocate the costs to the appropriate GL Accounts as specified by the client. For example, group items under GL 52,670 and enter the total amount and tax. If specified, include the unit or apartment information.

Saving and Finalizing

Once all details are entered and verified, save the invoice. Attach the invoice to the ticket you created and update the ticket status to "Ready for QA."

Conclusion

By following these detailed steps, you can confidently process invoices from the Corridor client using the YardieBreeze system. This guide ensures that all necessary actions are taken for accurate financial tracking and management.