Processing Invoices in Avid and Rent Manager

This guide provides a detailed walkthrough on how to process invoices using Avid Invoice and Rent Manager. It covers the steps involved in verifying, correcting, and processing invoices, ensuring that all necessary fields are accurate and complete. By following this guide, users will be able to efficiently manage invoices for properties and utilities.

To begin processing invoices in Avid Invoice, start by running the previously created AP ticket. This is where the pending invoices will be displayed.

Verify if an invoice is already registered by using the search function. Check if the fields are filled; if not, open the invoice in a new tab.

Ensure the invoice is approved by the property manager, as most invoices in the workflow are pre-approved. If it's a recurring invoice, there might not be any comments.

Review previous invoices to ensure all fields are correct. Check the invoice number, total amount, invoice date, and payment terms. Adjust the posting date to the Wednesday of the current processing week.

Switch to Rent Manager to process utility invoices. Select the appropriate invoice, open it, and ensure all vendor details match the invoice.

Verify the vendor, amount, and previously applied payment. Ensure all fields match the current invoice and posting dates.

Enter the job code and memo with the account number and service dates. Save the invoice and send the ticket link for QA.

By following this guide, users can efficiently process invoices using Avid Invoice and Rent Manager. The steps include verifying invoice details, ensuring all fields are correct, and processing utility invoices in Rent Manager. With the provided instructions and screenshots, users can confidently manage and process invoices for their properties and utilities.