Replacing Google Calendar Meetings with Calendly for Last-Minute Scheduling

This guide will walk you through replacing one-off Google Calendar meetings with Calendly to better manage last-minute scheduling. By following these steps, you'll be able to efficiently set up meetings without cluttering your public calendar, ensuring seamless integration and communication with your contacts.

The first step is to create a new meeting type in Calendly. For this example, we'll create a 30-minute meeting type using Zoom. This meeting is designed for internal use and not intended to be member-facing. Consider extending the time increments to suit your needs.

Scroll through the meeting settings and head to “More options” → Notifications and workflows → Calendar invitation → uncheck the options to include cancel and reschedule links. This ensures that the meeting type remains private and is not visible to members! Members can still “propose a new time” under G Cal

To keep the meeting hidden from your public Calendly link, set it to secret. This way, it will only be accessible through a direct link that you provide.

Once you have set up your meeting type, you can book a meeting on behalf of a member using the direct link. This is ideal for last-minute scheduling needs.

Feel free to adjust the settings and reminders to ensure both you and the participants are well-informed leading up to the meeting. This includes setting reminder notifications.

By following this guide, you can effectively replace one-off Google Calendar meetings with Calendly, ensuring better management of last-minute meetings. This approach allows you to keep your calendar organized while still accommodating urgent scheduling needs. If you have any questions or need further assistance, feel free to reach out.